Contracts and Acquisitions Tracking System v2.0.17.27

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BREAKING NEWS:
On June 29, 2026, CATS was converted to Read-Only. All ODJFS CATS users have been assigned the read only role, which provides the ability to view RFA records and download supporting documents. Access in this read-only format is limited to internal ODJFS users only. External users will no longer be able to access CATS, including for historical information.
As of March 11, 2026, The Office of Contracts and Acquisitions (OCA) went live with their new Salesforce Procurement application, Office of Contracts and Acquisitions Request Tracking System (OCARTS). OCARTS is a new streamlined, user-friendly solution built to enhance the experience for our internal customers. This new platform will serve as a single point of access for all procurement-related interactions with OCA, making it easier to navigate and track the status of all contracts, grants and agreements within the agency.
The Office of Contracts and Acquisitions (OCA) has established a 30-day standard for establishing contracts and agreements. That is OCA aims to have contracts and agreements drafted and ready for vendor signature within 30 days of receipt of the request for purchase (RFP) reaching our office in OCARTS. The RFP must be clear and complete and address all required validations. This timeframe may be extended in certain circumstances, e.g., Software License Agreements, which require extensive negotiation. If an exception to this stated timeframe is necessary, you must contact OCA at the following mailbox OCA_Questions@jfs.ohio.gov to justify the exception in writing. Program Offices are encouraged to be proactive and notify OCA as early as possible in advance of submitting an exception request. The exception request must be approved by OCA and exception requests received during peak processing (e.g., end of fiscal year) will not be accepted.